Correspondence HR
 Hiring of new employees, Prepare Contract/Appointment, Resignation, Termination, FNF, Experience, Office Memos, Circular’s, Appreciation, Warning and others letters
 Prepare and process official correspondence and supervise timely dispatch/circulation
 Prepare list and conformation letters for those staff who are eligible
 Prepare remaining payments/ other allowance on excel sheet for payments
 Maintain personal record, personal files, employee job cards
 Prepare annual evaluations reports
 Update MIS employee’s data records on excel sheet
 Process employees medical and accounts
 Prepare dues vouchers
 Update leave and over time form and report to HR manager
 Distribution of salary slips into their concern departments on monthly basis
Time Keeper
 Maintain employee data in Time Information System (TIS)
 Maintain attendance in Time Office and leave record manually
 Update all department rosters accordingly
 Polling and posting data from hand scan machine
 Follow up daily staffing strength
Recruitment and Selection
 Posting jobs ads on different sites or in news papers
 Screening resumes, Shortlisting and jobs applications
 Scheduling job interviews and assisting in the interview process
 Maintaining current HR file and database
 Recruiting staff-includes developing job description and specification, checking job application forms, preparation of CV summaries, shortlisting, documentation, initial interviewing, with the coordination of HR, manager
 Conduct orientation of new employees
 Arrange and conduct exit interview or clearance

Correspondence HR
 Hiring of new employees, Prepare Contract/Appointment, Resignation, Termination, FNF, Experience, Office Memos, Circular’s, Appreciation, Warning and others letters
 Prepare and process official correspondence and supervise timely dispatch/circulation
 Prepare list and conformation letters for those staff who are eligible
 Prepare remaining payments/ other allowance on excel sheet for payments
 Maintain personal record, personal files, employee job cards
 Prepare annual evaluations reports
 Update MIS employee’s data records on excel sheet
 Process employees medical and accounts
 Prepare dues vouchers
 Update leave and over time form and report to HR manager
 Distribution of salary slips into their concern departments on monthly basis
Time Keeper
 Maintain employee data in Time Information System (TIS)
 Maintain attendance in Time Office and leave record manually
 Update all department rosters accordingly
 Polling and posting data from hand scan machine
 Follow up daily staffing strength
Recruitment and Selection
 Posting jobs ads on different sites or in news papers
 Screening resumes, Shortlisting and jobs applications
 Scheduling job interviews and assisting in the interview process
 Maintaining current HR file and database
 Recruiting staff-includes developing job description and specification, checking job application forms, preparation of CV summaries, shortlisting, documentation, initial interviewing, with the coordination of HR, manager
 Conduct orientation of new employees
 Arrange and conduct exit interview or clearance

• Operate telephone exchanges, PBX machines, intercoms and public address systems
• Take telephone calls from visitors and customers and provide them with required information
• Ensure that information provided to callers is precise and within the boundaries set by company protocols
• Make telephone calls to people upon instructions from company executives
• Transfer telephone calls to concerned departments and individuals
• Enquire as to the nature of incoming calls and exercise judgment to determine importance of call
• Make calls to executives to determine if a particular executive wants to take a phone call
• Operate fax machines to send and receive messages
• Receive messages from callers and relay them to appropriate recipients
• Provide paging services for individuals when requested
• Report any problems or operating issues with telephone equipment
• Perform minor troubleshooting activities on telephone equipment
• Ensure that appropriate telephone equipment maintenance is scheduled
• Keep records of calls and record any calls that are deemed important by the company
• Make sure that irate callers are dealt with in a polite manner
• Update directory information and provide relay services for people with hearing impairments
• Perform filing and record keeping activities and ensure that work areas are kept clean and maintained.

Insert customer and account data by inputting text based and numerical information from source documents within time limits
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors, correct any incompatibilities if possible and check output
Research and obtain further information for incomplete documents
Apply data program techniques and procedures
Generate reports, store completed work in designated locations and perform backup operations
Scan documents and print files, when needed
Keep information confidential
Respond to queries for information and access relevant files
Comply with data integrity and security policies
Ensure proper use of office equipment and address any malfunction.